Products / Move-In / Move-Out Inspection Kit
Record each room at move-in, and see what changed at move-out.
Rate about 120 items room by room when the tenant moves in, and again when they leave. The workbook lists every item you rated lower, next to your notes and photo references.
Who it's for
Small landlords and property managers who want a written, dated record of a unit's condition at both ends of a tenancy.
It records what you saw. It does not decide what is normal wear and tear or what may be deducted.
What's inside
A workbook with seven working tabs and a Lists tab, plus a printable PDF.
| Tab or file | What it does |
|---|---|
| Start here | Five-step how-to, colour key and the condition scale. |
| Property & tenancy details | Address, tenants, lease and inspection dates, deposit held, keys and meter readings. |
| Rooms | Up to 14 rooms. Rename them or switch them off. |
| Room checklist | About 120 pre-filled items plus blank rows, each with move-in and move-out condition, notes and a photo file name or link. Prints landscape with a signature block. |
| Comparison | Per-room counts and every item rated lower at move-out, with notes and photos side by side. |
| Damage & cost log | Item, what you found or did, estimate or invoice amount, receipt reference, with totals. |
| Deposit summary | Arithmetic only: deposit held minus the costs you marked Yes, with the list of those costs. |
| Lists | The condition scale and the dropdown values. Leave as is. |
| Printable PDF | A separate 4-page blank checklist on US Letter, for filling in by hand. |
A look at the file
| Room | Item | Move-in | Move-out | Move-out notes | Photo |
|---|---|---|---|---|---|
| Living room | Floor / carpet | Good | Damaged | Two burn marks near window | IMG_0412-0413.jpg |
| Kitchen | Stove / oven | Good | Poor | Heavy grease on racks and door | IMG_0416.jpg |
| Bedroom 2 | Walls | Good | Damaged | Hole approx 2 in. behind door | IMG_0420.jpg |
| Bathroom 1 | Tiles and grout | Good | Fair | Grout discoloured at shower base | IMG_0425.jpg |
77 items rated at both inspections; 73 the same or better, 4 lower. A flag is a prompt to check your notes and photos, not a finding of damage.
| Line | Amount |
|---|---|
| Security deposit held | 1,800.00 |
| Carpet, two burn marks (estimate) | (240.00) |
| Wall behind door, patched and painted (invoice) | (185.00) |
| Professional oven clean (invoice) | (95.00) |
| Deposit held minus costs entered | 1,280.00 |
Only costs you mark Yes in the Damage & cost log are counted; a 60.00 grout clean marked No is left out. The sheet does not check any law, deadline or interest, and it is not an itemised statement.
Format
- File
- 1 Excel workbook (.xlsx) and 1 printable PDF (4 pages, US Letter)
- Software
- Microsoft Excel. Designed to open in Google Sheets.
- Limits
- 14 rooms, about 120 pre-filled items plus blank rows. Example tenancy included, clearly marked.
- Delivery
- Instant download after purchase. Nothing is shipped.
- Price
- US$7.99, one-time. No subscription.
What it does not do
- It applies no state or city rule: no deadlines, interest, itemised-statement format or wear-and-tear test.
- Security deposit rules differ by state and city. Check your local law or ask a local attorney before you deduct anything.
- The signature block is an acknowledgement of condition only.
Questions
Which version of Excel do I need?
Excel 2010 or later on Windows, a current Excel for Mac, or Excel for the web. The workbook uses ordinary functions such as SUMIFS and INDEX/MATCH, and no macros, so nothing is locked to one version.
Does it work on a Mac?
Yes, in Excel for Mac. There are no macros, so nothing in the file is Windows-only. It is also designed to open in Google Sheets in a browser.
Can I use it in Google Sheets?
The workbook is made in Excel and designed to open in Google Sheets: upload it to Drive and open it with Google Sheets. It uses no macros, scripts or add-ons. If something does not work as described there, email hello@goodcolumns.com and we fix it or refund you.
Can I fill it in on paper?
Yes. The kit includes a blank 4-page PDF checklist on US Letter. The workbook's room checklist also prints landscape, with the property and dates on every page.
What if I want a refund?
No change-of-mind refunds on digital files. If a file is faulty or not as described, email hello@goodcolumns.com within 30 days and we fix it or refund you.
Is this tax, legal or financial advice?
No. It records condition and adds up the costs you enter. It does not apply any state or city deposit rule or decide what may be deducted. Check your local law or ask a local attorney.
The small print
Good Columns templates help you organise records. They are not tax, legal, accounting or financial advice, are not endorsed by the IRS or any government body, and may not suit your situation. You are responsible for the figures you enter.
Security deposit rules (deadlines, itemised statements, normal wear and tear, interest) differ by state and city. Check your local law or ask a local attorney before you deduct anything.
Licence: use within your own business; no resale or redistribution.
No change-of-mind refunds on digital files. If a file is faulty or not as described, we fix it or refund you.
Full terms: Terms and refunds.